Website design By BotEap.comIn this age of online connections, live events continue to be an essential part of brand and business development. Hosting a live event gives your brand and business the opportunity to stand out from your competitors. In this way, you can have a deeper and more significant brand-building effect on your consumers that is more effective than indirect and media-focused marketing efforts.

Website design By BotEap.comHowever, with so many innovative events happening around the world, companies and event professionals must increase their efforts to ensure that the event they host is attractive to their target audience and meets their goals.

Website design By BotEap.comThe live events industry is booming, so much so that the US Bureau of Labor Statistics predicts the events industry will grow 44% between 2010 and 2020, beating most growth predictions for other industries. Even so, the stakes are still high when organizing a live event. They are very expensive to put on and require a great deal of planning, even if they only last for a weekend.

Website design By BotEap.comHere are the tried and tested best practices for hosting a successful live event.

Website design By BotEap.comAudio

Website design By BotEap.comAudio is the number one component when it comes to organizing a successful live event. No matter the size or type of event, the leading event companies know that you should always strive for excellent audio; otherwise, you will lose your audience’s interest and attention.

Website design By BotEap.comMost of the time, the microphones will be part of the setup, so plan to test each and every one well in advance so your audio engineers have time to deal with any issues that may arise, paying particular attention to the wireless frequency interference.

Website design By BotEap.comAlso, get in the habit of using fresh batteries for wireless microphones for each event. If you are using an audio webcast, make sure it is clean and audible.

Website design By BotEap.comIf your event is going to include remote presenters, schedule a test round with each of them, as most will not use a high-tech setup and will instead use a basic headset microphone or even a phone connection.

Website design By BotEap.comVideo

Website design By BotEap.comIn recent years, live video has proven to be the dominant form of marketing and, when used correctly at events, increases audience engagement. Live video at events offers brands and businesses the opportunity to take advantage of this compelling tool, bringing you and your customers together.

Website design By BotEap.comAs in a TED Talk video, plan to have multiple camera angles to create a cinematic experience. Capturing raw moments and different perspectives helps everyone feel closer to the action.

Website design By BotEap.comThe power of video is heightened by the fact that you can broadcast your events to audiences around the world, expanding your audience live and promoting the results of the event you are hosting. The filming of the speakers, panels or artists can later be turned into content (such as webinars) to promote your next event.

Website design By BotEap.comVisuals

Website design By BotEap.comIn addition to the power of audio, visuals add an additional component to the story you are telling. The level and complexity of the images will vary depending on the aesthetics of your brand and the nature of the event; however, in all cases, some type of image must be used.

Website design By BotEap.comMoving backgrounds are a great way to add an extra dimension, as the subtle movement slightly enhances everything else that happens on stage. For a more extreme viewing experience, LED lighting rental is the way to go.

Website design By BotEap.comAnother idea is to incorporate your brand or company logo into the appearance of the event. In short, you want the space your event occupies to become an immersive environment.

Website design By BotEap.comProcessing fees

Website design By BotEap.comWhen selling tickets to your event, you may encounter ticket or credit card processing fees. Depending on the company, these can vary between 2.5% and 3.5% and may have an additional fixed fee per ticket.

Website design By BotEap.comBe sure to include these additional charges in the price, rather than adding them last. Psychologically, customers would rather see a slightly higher entry price than have a load of additional fees added at the end.

Website design By BotEap.comNext

Website design By BotEap.comSelecting a location and venue for your event is a matter that can require a lot of brainstorming. First, consider the niche your event is in and what characteristics (if any) your niche should have for that niche.

Website design By BotEap.comOnce you’ve selected a venue, don’t just focus on the positives, but consider its limitations as well. Ask about the power capacities, whether certain things trigger smoke alarms, the weight capacity of the roof, etc. – go over all the little things that could potentially turn into big problems.

Website design By BotEap.comIn the days and weeks leading up to the event, make sure the core team members are familiar with the venue. When everyone is running trying to put everything in its place, knowing the fastest routes from A to B will feel like a blessing.

Website design By BotEap.comWherever you decide to host your event, make sure there are plenty of charging stations. You want everyone to be tweeting your event #hashtag all day!

Website design By BotEap.comTechnicians

Website design By BotEap.comWhen it comes to product and service providers, the most important tip of all is to hire the right attitude. You want to make sure that the people you are going to work with are the creme de la creme of the industry.

Website design By BotEap.comOrganizing and hosting these events can get a bit messy and intensely stressful, which can only be made worse if the people in charge of your audio, lighting, stage, and rigging haven’t been listening and can’t remember what to do. A good, energetic and motivated attitude goes a long way.

Website design By BotEap.comDon’t forget to make sure you reward your crew with great food! It’s amazing how much more motivated people can be when the reward for hard work is a tasty snack or meal.

Website design By BotEap.comFeedback

Website design By BotEap.comAfter the live event is over, be sure to ask attendees for post-conference feedback. This is the key to ensuring that the next event runs more smoothly and is more impressive than the last. If you don’t ask, you may never know that the chairs were uncomfortable, that there were too many overlapping panels, or that the coffee machine was never full.

Website design By BotEap.comProfessional advice: Since you’ll likely need three days of sleep after the event is over, prepare your post-event emails and surveys before it even starts. Check that all links are working and leave room for any images you can add from the event before hitting submit.

Website design By BotEap.comBy hosting a successful and engaging live event, potential customers can begin to develop a relationship with you, increasing the chances that they will buy from you in the future.

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