Website design By BotEap.com(The original article below was published in the Milwaukee Law Journal in 2002. Following are groundbreaking changes in technology and the process since the original publication.)

Website design By BotEap.comThe introduction of computers to the court reporting industry in the mid-1970s opened the door to many new reporting products and services and is ultimately creating greater capacity for litigants. Computer-assisted transcription (CAT), the process of having a computer convert the reporter’s stenographic notes into English, was the advent of a technology that has shaped today’s world of cable reporting. Like all other industries, court reporters are now part of the fast-paced, technologically advanced world of iPads, the Internet, and more. [1]

Website design By BotEap.comBelow is a brief case scenario that incorporates the many services currently available from tech-savvy reporting firm in discovery or discovery depositions and at hearing or trial:

Website design By BotEap.comA week-long series of factual witness statements begins after all parties present the exhibits. Statement transcripts are produced on full-size paper and condensed (up to 16 pages per physical page) along with digital PDF versions. [2] that have exhibits indexed and linked to each instance within the testimony for instant retrieval, and inASCII files, in the many formats available, to search through the text on the computer through case management or trial presentation software.[3] A week later, the lawyer travels to a remote location to deposit a witness. In order for the remote reporter to be able to accurately transcribe in real time (immediate live transcription of the spoken word, viewable on a computer screen), a word list containing the various unique terms of all statements was previously emailed above in the case. Several opposition lawyers chose not to attend in person, but instead chose to receive the ASCII broadcast in real time, plus video and audio via remote video conferencing., live on their desktops in their office via a standard internet connection, make personal notations, and chat online with the co-attorney, making objections as needed via video conferencing.[4] A lawyer was stranded in a remote location, but still attended the deposition via her iPhone. At the conclusion of the deposition, the real-time information, essentially a draft ASCII file, is stored on the attorneys’ computers for use in preparing the next deposition (before the certified transcript occurs). The annotated version was emailed to staff or a colleague to draft a motion.[5] The video and audio were also stored online for immediate review.[6] An attorney was on a flight at the time of the statement and was viewing the streaming of text on an iPad via the plane’s internet connection, which he was then able to jot down on the plane in preparation for the next statement.

Website design By BotEap.comThe entire time, reporters’ scheduling was handled by securely logging into the reporting company’s online scheduling manager, producing both electronic and paper confirmations.[7] The attorney used a secure internet connection to view activity reports, download and view ASCII files and displays, and verifying the deposition schedule on the informant’s network system 24 hours a day, 7 days a week. There were some last minute needs for information, location of the deposition, transcripts and evidence of the previous deposition, which the attorney was able to view on his iPad / iPhone using his mobile app. An exhibit that was thought to be contained in that great banker’s box disappeared, but the smartphone app gave access to that exhibit and all the others in the case.

Website design By BotEap.comNow a series of three expert witness statements is scheduled, two in New York on Monday and Tuesday, and one Wednesday in Los Angeles. The first two days will occur with daily delivery and in real time, with the expert in Los Angeles (witness Wednesday) receiving both days of live testimony via video / audio / text stream, plus an email of the ASCII draft at the conclusion of each day to prepare for your deposition.[8] Tuesday’s transcript requires additional delivery attention when Wednesday’s witness email was unavailable. The reporting firm arranged with a local business to receive, print, and deliver the transcript within one hour. The trip to Los Angeles could not be made by two of the lawyers, so they received a feed in real time in their respective offices where they also saw and participated in the deposition via remote videoconference. Remote video conferencing was also used for the Los Angeles expert who needed to be deposited in his office, using a standard computer with a video camera and an Internet connection.

Website design By BotEap.comVideotape services were requested for the three experts with image-in-image production so that the witness and the referenced documents could be viewed simultaneously. The video was later synced to the ASCII text file, the displays were linked to the text as well., and stored on DVD, portions of which will be used in a large-screen evidence presentation for impeachment purposes.

Website design By BotEap.comAll attorneys plan to receive a real-time transcript and a daily certified copy of the transcript at trial so they have the necessary tools for witness preparation and impeachment when appropriate. Previous testimony from all witnesses and previously scanned evidential documents now reside with them in court on attorneys’ computers. If a transcript or evidence file is found to be missing, it can be retrieved immediately by connecting to the reporting company’s online access. One of the attorneys requested a portable video file that would be compatible with his trial filing application for his iPad.

Website design By BotEap.comToday, at the forefront of all these technologies is real-time translation. As described above, this service has provided attorneys with great help in immediately tracking testimony in large case statements or trials, or any complex litigation, where the litigation team needs to keep up with events as they occur. (and make them available to the hearing impaired). ).[9] When compared to the costs of daily copies or an overnight rush, real time is actually less expensive. You still have the costs associated with a final certified reporter transcript, but you would also do that if you had requested an expedited transcript; In addition, in real time the preliminary version is already available when the day’s process concludes. More capacity, time savings and less cost – it’s worth it!

Website design By BotEap.comHow does real time work? The real-time stenographer connects his wired or wireless computerized shorthand machine to his laptop that contains software that translates the keystrokes of the shorthand machine into a global dictionary of words written by the journalist in his theory of shorthand.[10] As the journalist presses the shorthand keys, the computer quickly cross-references those strokes to the journalist’s dictionary and displays matches and “does not translate” (raw shorthand for which there is no match) on the screen of the computer. The same results are exported from the reporter’s computer to software (LiveNote, Summation, CaseViewNet) on the attorney’s computer to monitor, annotate, code, and digest issues.

Website design By BotEap.comA real-time feed is not edited and will most likely contain some errors. It is not suitable or allowed to be used for citing in legal proceedings because it is not a certified transcript.

Website design By BotEap.comComplex technical cases require the reporter to prepare for real-time by inserting single-case terminology into their dictionaries so that they can produce a more accurate real-time feed. The more experienced and skilled the journalist, the more developed the dictionary, the more controlled the speakers in the forum will be and the better the results in real time.

Website design By BotEap.comBe sure to request a reporter whose real-time skills you already know, or when traveling, request a certified real-time reporter who has been tested and certified by the National Court Reporters Association. For more information on real-time reporting services and others, contact your local judicial reporting agency.

Website design By BotEap.com[1] It took several years for court reporters and the reporting technology industry to realize the benefits of using these new technologies. Today’s court reporter can hardly exist without them.

Website design By BotEap.com[2] Linked Documents (or Hyperlinks) – Creates a connection to an external document that can be instantly viewed when clicked. Now the attorney can view the transcript and view each piece of evidence as mentioned in the text.

Website design By BotEap.com[3] PDF documents are now the dominant and most universal file format used by computer users around the world to view text and graphics, and have become the standard for the past 10 years.

Website design By BotEap.com[4] Remote video conferencing is all the rage in 2012 – the ability to use video conferencing technology between portable computing devices (iPads, laptops, etc.) and standard video conferencing equipment (Polycom, Tandberg) over the Internet. Unlike Skype or Google Hangouts, reporting companies use encrypted products for added security and stability.

Website design By BotEap.com[5] The legal video and audio of the statements can be stored in the cloud for immediate review via the Internet.

Website design By BotEap.com[6] Products such as TextMap, Summation, and LiveNote export a document containing a lawyer work product (marks, annotations, etc.) that can be shared with team members.

Website design By BotEap.com[7] Tech-savvy reporting companies offer online portals to set up and track tax return schedules, download and view transcripts and exhibits, and access activity reports and calendar.

Website design By BotEap.com[8] Video and text streaming allows you to attend the deposition and view the text in real time live from anywhere with an Internet connection.

Website design By BotEap.com[9] The federal government’s ADA requirement that all television networks have closed captions by 2006 has resulted in a loss of our talent pool of real-time court reporters, creating a shortage. Now there is competition between reporting companies and captioning companies for real-time writers. This shortage gave the federal government an incentive to pass legislation that recently approved financial grants for reporting / caption training programs across the country. These schools now offer scholarships to encourage more students to enter these programs so that the closed captioning mandates of the ADA are met.

Website design By BotEap.com[10] It is now standard practice to receive a real-time signal via wireless Bluetooth, as an alternative to a wired connection.

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